Inviting Evaluators: How visibility and averages work

This guide explains what happens when you invite evaluators to Bravara from the web or the mobile app, and why some defaults are locked for security. It also shows what changes require a paid plan.

What these settings do

• Include in Average: If on, this evaluator’s scores count toward the All Evaluators Average shown in reports and during drafts. If off, their scores are visible for reference but don’t affect averages.

• Hide Player Names: If on, this evaluator sees numbers only (e.g., jersey/pinnie or list index). Names are hidden in the app.

• Admin Evaluator: A trusted evaluator with extra privileges (e.g., can add players to teams and manage settings). Admin status is set by league managers.

Plan note: On the Free plan, invite defaults apply and can’t be changed. To change Include in Average or Hide Player Names per person, upgrade to a paid plan.

Web invites (league admins/managers)

When you invite from the web, you can set each evaluator’s defaults if you’re on a paid plan:

• Default (if you don’t change anything):

  • Include in Average: ON

  • Hide Player Names: OFF (names visible)

• Free plan: Defaults apply and cannot be changed.

• paid plan: You can toggle Include in Average and Hide Player Names per evaluator at any time from the web.

Why these defaults? The more data the better. All evaluators should count toward the average and usually need to see names for check‑in and coordination.

Mobile invites (any evaluator can invite)

On evaluation day, anyone already inside the division can help get new evaluators in fast—no laptop needed. There are two ways to join from the app:

1) Join by Public Code

• Initial settings (always on first join):

  • Include in Average: OFF

  • Hide Player Names: ON

• Reason: Public codes are, well, public. We protect players and your data by hiding names and keeping new scores out of official averages until you explicitly approve them.

• Can this be changed later? Yes—from the web on a paid plan you can later switch these evaluators to see names and/or be included in averages.

2) Invite by Email (sent from the mobile app)

What happens depends on who sends the invite:

• Admin evaluator → Email invitee

  • Include in Average: ON

  • Hide Player Names: OFF (names visible)

  • Why: Admins are trusted; their invitees are typically part of the official evaluation crew.

• Non‑admin evaluator → Email invitee

  • Include in Average: OFF

  • Hide Player Names: OFF (names visible) unless the inviter’s own names are hidden (see rule below)

  • Why: We add a layer of caution—scores don’t affect averages until an admin approves. But names are visible for coordination if the inviter is already a trusted insider.

• Special inheritance rule (security)

  • If the inviter currently has names hidden (for example, they joined via Public Code), then anyone they invite by email also starts with names hidden.

  • Include in Average for these invitees still starts OFF.

Change later? From the web on a paid plan, you can change Include in Average and Hide Player Names for any evaluator.

Quick reference table

* Names visible when a non‑admin inviter has names visible. If that inviter has names hidden, the new invitee inherits hidden names.

Why we do it this way

• Safety first when access is broad: Public codes make day‑of onboarding simple, but they shouldn’t expose names or affect official averages until approved.

• Trust flows from admins: Admins can bring people straight into the official workflow (visible names, included in averages) because they’re accountable for roster integrity.

• Frictionless on the field: Anyone can help invite on mobile so you never stall an evaluation waiting on a manager with a laptop.

Common scenarios

• “We used a public code for volunteers, but now we would like their scores to go towards the average.”

  • From the web on a paid plan, open the evaluator’s list and turn Include in Average to ON (and toggle Hide Player Names off if appropriate).

• “A parent joined with the code. They can help tap numbers but shouldn’t see names.”

  • That’s the default: not included in averages and names hidden.

• “Our head coach invited assistants by email from the app.”

  • If the coach is an admin, those assistants start included in averages with names visible.

• “A non‑admin invited a friend by email, but that friend starts hidden.”

  • That happens when the inviter’s own names are hidden (e.g., they joined by code). Hidden status propagates for safety.

Plan capabilities (Free vs paid plan)

If you’re on Free, the system applies safe defaults. Upgrade to paid plan to tune visibility and averages per evaluator.